CCTV Policy

Côte d’Or National Sports Complex CCTV Policy

1. Purpose

1.1. The purpose of this CCTV Policy is to ensure that the operation and management of the Closed-Circuit Television (CCTV) system at Cote D’Or National Sports Complex (CDNSC) complies with legal and ethical standards, protects the privacy of individuals, and enhances the security of the complex.

1.2. Personal data captured by CCTV will be collected, processed and stored in accordance with applicable data protection laws. CDNSC is registered as a controller and processor with the Data Protection Office.

1.3. This policy’s aim is to:

  • (a) outline why and how we will use CCTV, and how we will process data recorded by CCTV cameras;
  • (b) ensure that the legal rights of staff, relating to their personal data are recognized and respected;
  • (c) explain how to make an access request in respect of personal data created by CCTV.

2. Scope

This policy applies to all employees, officers, consultants, self-employed contractors, volunteers and interns. It also applies to anyone visiting our premises or using our premises.

3. CCTV System Management

3.1 Camera Placement
Cameras are installed strategically across the complex, covering entrances, exits, parking areas, and other public or high-risk zones .The CCTV system will provide a 24-hours per day and 7-days per week continuous recording over all the locations where a CCTV camera is placed.

Camera locations are chosen to minimise viewing of spaces not relevant to the legitimate purpose of monitoring. For avoidance of doubt, the cameras will not monitor restrooms or changing rooms.

3.2 Signage

Clearly visible signs are placed at key points across the complex to inform individuals of CCTV surveillance.

3.3 Data Storage
CCTV footage is stored securely on local servers for a maximum of 14 days unless there is a legal obligation or legitimate reason to retain the recorded information.
The footage is stored in a way that maintains its integrity and security and we will ensure that the local server ensure the same security levels in accordance with industry standards.


3.4 Security measures
Access to CCTV room and platform are restricted to authorized personnel ONLY. Requests to view recordings for investigation purposes must be approved by a person delegated by the chairperson of MMIL.
Upon approval, the authorised person will instruct the Head of Safety & Security to follow the procedure in place.


3.5 Maintenance
The CCTV system is maintained regularly to ensure optimal functionality and compliance with the policy.

4. Responsibilities

4.1 Head of Safety & Security
Monitor the CCTV system and report incidents.
Ensure the integrity and confidentiality of stored data.

4.2 Facilities Department
Maintain the technical infrastructure of the CCTV system.
Implement cybersecurity measures to protect against unauthorized access.

4.3 Management
Oversee policy implementation and ensure compliance with relevant regulations.
Approve access to recordings when necessary.

5. Reasons for the use of CCTV

5.1. We currently use CCTV as outlined below. We believe that such use is necessary for legitimate business interests and purposes including:

  • (a) to prevent crime and protect buildings and assets from damage, disruption, vandalism and other crime;
  • (b) for the personal safety of staff, visitors and other members of the public;
  • (c) to support law enforcement bodies in the prevention, detection and prosecution of crime;
  • (d) to assist in day-to-day management, including ensuring the health and safety of staff and users;
  • (e) to assist in effective resolution of disputes which arise in the course of disciplinary or grievance proceedings;
  • (f) to assist in the defence or prosecution of any litigation.

5.2. This list is not exhaustive and other purposes may be or become relevant. However, the use of footage for any other purpose must be approved by the Management and you will be notified of any change in the purpose.

6. Disclosure of CCTV footage

We will only disclose the CCTV footage to third parties where we consider that this is reasonably necessary for any of the legitimate purposes set out above.

Data will not be disclosed to third parties unless satisfactory evidence is provided that it is necessary and required for legal proceedings or a court order for disclosure has been produced.

In other appropriate circumstances, we may allow law enforcement agencies such as the police to view or extract the CCTV footage where this is required in the prevention, investigation, detection or prosecution of an offence.

No images from CCTV will be posted online or disclosed to the media.

7. Subject access requests

Data subjects may make a request to view and obtain a copy of their personal information and this may include CCTV images. However, if there are other identifiable people in the footage, please note that we may need to mask the identity of other individuals to protect the privacy of other data subjects.

The access request is subject to the statutory conditions and should be made in writing to the Data Protection Officer.

In order for us to locate relevant footage, any requests for copies of recorded CCTV images must include the date and time of the recording, the location where the footage was captured, and if necessary information identifying the individual.

Following an access request, we will endeavour to revert to the data subject within a period of 1 month following the receipt of the request whether we are providing data, or if we are refusing, the reasons thereof. The delay can be extended by a further month, depending on the volume of data requested and/or the number of requests made.

8. Policy Violations

A breach of this policy may, in appropriate circumstances, be treated as a disciplinary matter. Following investigation, a breach of this policy may be regarded as misconduct leading to a disciplinary action, up to and including dismissal.

9. Policy Review

This policy will be reviewed as and when needed to address changes in technology, regulations, or operational requirements. We will at all times ensure that the CCTV system is continuing to address the needs that justified its introduction.

10. Queries or complaints

You may contact the designated Data Protection Officer by email at [email protected] . The Data Protection Officer will be the first point of contact for the Data Protection Office and for you, should you have any queries or concerns. If you are not satisfied with our response to your complaint, you have the right to lodge a complaint with the Data Protection Commissioner of Mauritius.